Safe and secure data handling refers to the strategies, tactics and best practices employed to protect sensitive information against exposure or theft. It is also a key to maintaining confidence in customers and ensuring compliance with industry regulations.
Authentication is anti-virus software a process which accurately identifies those who access data. It can involve the use of security tokens or pin numbers, thumbprints or other biometrics to ensure that no one else has access to your sensitive data. It could also include the ability to encode data so that it can only be accessed by authorized users.
Backup copies of data are an essential part of a well-organized management of data. They enable you to recover in the event of a system malfunction or disaster, or even data corruption. Backups can be saved on a separate format such as a local network, external hard drive or cloud so they aren’t accessible to hackers. Also, you should require employees to keep laptops in a secure location and consider using cords and locks to secure them to their desks.
You should also purge old or inactive data on a regular basis. This helps reduce the number of possible attack ways, improves performance, and reduces storage costs. In addition, you can use software to systematically erase any storage device with a fresh set of data on a routine basis. This is more secure and assures that the data can’t be retrieved by professionals. You can also use software to secure data when it moves between different systems or files.