Board software can be used to hold online meetings. This enables more efficient meeting processes and better board participation and better organization of paperwork. If the meeting is held in person or over video conferencing, the use of dedicated tools can ensure the meeting’s success. However, implementing this software isn’t always straightforward and requires training and adjusting the processes that are in place at your company.
The best board management software provides a single, seamless solution for the entire process of meeting. It will assist administrators in creating an agenda for meetings and distribute relevant documents to the members in advance. It also lets them distribute the materials and record meetings through its audio/video conferencing tool integrated. It can even generate meeting minutes automatically after the meeting. It can store and secure all materials for the board in a central location, making it accessible.
Software that reduces distractions is a different feature. It could, for instance allow participants to turn off their microphones if they are not speaking. It should also establish a conversational protocol. For instance the proper way to raise hands when you ask questions or asking permission to speak. It is important to make these rules clear to the members prior to the meeting to avoid any confusion or frustration.
Finally, the software should be available across all devices, so that users can easily access it. The top portals have versions optimized for use on desktops tablet, mobile and desktop. This allows the software to achieve its goal to increase attendance and boost the involvement of board members.